Position Descriptions

IMPORTANT UPDATE - SUMMER HALL STAFF 2020 HIRING AND RECRUITMENT PROCESS

With the recent progression of COVID-19 and its effects on the campus community here at Notre Dame, an update was provided on April 7, 2020 by Provost Dr. Tom Burish regarding changes to the summer programming and summer operation here on campus. If you are not aware, please follow the link to the communication provided here. 

This affects all summer hall staff positions on-campus, including student employment, impacting our ability to hire summer hall staff at building level positions of Hospitality Managers, Assistant Hospitality Managers, Assistant Facility Managers, and Community Assistants.

At this time, we cannot predict with any certainty that we will be able to continue the hiring and recruitment process, if and when on-campus housing is made available to summer session students on July 6, 2020.  Should circumstances change, we will be in touch.

Again, our prayers remain with you and your family.  Thank you for your patience and understanding through this difficult time.

 

 

 

 

 

There are three housing operations during the summer at Notre Dame: conference housing, undergraduate summer program housing, and preseason housing. All operations are guided by the Assistant Director for Summer Housing and the Office of Residential Life. The Summer Housing Operation begins the Monday of Senior Week and concludes on the first day of Move-In for the upcoming fall semester. There are different time frames and dates within this span, based off the position you are interested in.

Conference Housing: 
Summer Hall staff in the residence halls designated for conference housing work with summer programs such as: graduate student programs, pre-college and academic high school programs, academic conferences and institutes,  faith formation conferences for high school students and adults, Alumni Association Programs such as Alumni Reunion Weekend, high school and middle school sports camps, and other various groups that reside in our conference residence halls. Positions listed below that would staff these halls include: Hospitality Managers, Assistant Hospitality Managers, and Assistant Facility Managers. These positions are guided and supervised by three Conference Summer Coordinators. Conference Housing begins the Monday following Commencement starting with training, and concludes the first few days of August. 

Undergraduate Summer Program Housing: 
Summer Hall staff in the residence halls designated for undergraduate summer programs work with these summer programs: Notre Dame students, Notre Dame student athletes, students with the Research Experience for Undergraduate Students (REUs) Program, students with Notre Dame International, and students participating in summer college-transition academic programs who will be first year students at Notre Dame in the fall semester. Positions listed that would staff these halls are Community Assistants. These positions are guided and supported by Summer Hall Directors. Undergraduate Housing begins with training of staff during the first few days of senior week, and concludes after closing processes at the end of July.

Preseason Housing:
Summer staff in the residence halls designated for preseason housing work with Notre Dame students are student athletes for fall sport preparation and critical opening faith formation programs. These positions will be filled by a mixture of personnel who worked in either a conference and/or undergraduate summer hall. Selection will be determined by the Assistant Director for Summer Housing staff will  be guided and supported by the Assistant Director for Summer Housing and a designated Preseason Student Coordinator. Preseason Housing begins after the undergraduate summer program housing ends in late July, and concludes on the first day of Move-In Week. 

Office of Residential Life Central Office Support:

Students within the position of Student Office Assistants will support summer operations in the main office of Residential Life, located on the 2nd Floor of Duncan Student Center. This role works specifically with the Senior Administrative Assistant, Coordinators of Residential Life for Housing Operations, Assistant Directors and Directors of Residential Life. 

Students in all of these positions will have the opportunity to strengthen the following skills: critical thinking and problem solving, verbal and written communication, ethical conduct and professionalism, diverse and intercultural fluency, leadership and innovation. Skills and experiences are applicable to leadership positions in your residence halls at Notre Dame.

General Expectations of Summer Hall Staff

Application and Interview Process:

An application must be completed through eRezLife to be an official candidate in the process. If you were employed by Summer Housing for Summer 2019, you will be considered a "Returner Applicant". If you were employed by Summer Housing prior to Summer 2019 and/or have never worked for Summer Housing, you will be considered a "New Applicant". Preference will be given to current undergraduate students who will continue to be current undergraduate students living on-campus for the Fall 2020 semester. Preference will also be given to graduate students who will continue to be a graduate student entering the Fall 2020 semester and have experiences living in any of the Notre Dame residence halls. The application process will remain open until all positions are filled. 

Group Process Day: Group Process Day is only for all candidates (returning and new) who indicate application interest in becoming a summer Community Assistant. This will be on Saturday, February 22, 2020 in the morning. 

Individual Interview Process: All candidates who are selected from the application process for an individual interview will hold a 20 minute interview with the Assistant Director for Summer Housing. Individual Interviews will occur from February 17-28, 2020. 

Selection, Pre-Summer Staff Connections and Training: 

Candidates who are selected, accept the position, and complete all necessary employment paperwork will be strongly encouraged to attend Pre-Summer Staff Connections in April after Easter Break. The Pre-Summer Staff Connections will be an opportunity to meet your fellow summer hall student staff members. All hires, returning and new, will be required to attend training for their specific position. Here is a general list of the positions and important dates:

Hospitality Managers:
Pre-Summer Staff Connection: April 30, 2020
Training: May 19-22, 2020

Assistant Hospitality Managers:
Pre-Summer Staff Connection: April 30, 2020
Training: May 20-22, 2020

Assistant Facility Managers:
Pre-Summer Staff Connection: April 30, 2020
Training: May 20-22, 2020

Community Assistants:
Pre-Summer Staff Connection: April 21, 2020
Training: May 11-13 (Evening Training Sessions), May 26, June 2, June 10, 2020

Benefits:

All positions will be paid an hourly rate as determined by Student Employment based on the level of the position. You can see the rates in each of the individual position descriptions. Additionally, all student staff positions will receive free room during their employment as a summer hall staff member. Hospitality Managers, Assistant Hospitality Managers, Community Assistants, and Assistant Facility Managers will receive a meal plan while the residence halls are open, as well as meals during training. 

For other specific details pertaining to each of the positions, please see the detailed position descriptions below: 

PD - Hospitality Manager 2020

PD - Assistant Hospitality Manager 2020

PD - Summer Community Assistant 2020

Pd Assistant Facility Manager 2020

PD - Student Office Assistant 2020