Summer Guests and Group Contacts
- Arrival and Departure
- Early Arrivals/Late Departures
- Housing Request and Reservation Process
- Rates Billing
- Chapel Use
- Additional Housing Options
- Helpful Links
The University of Notre Dame is proud to host upwards of 20,000 guests each summer in our residence halls, and we hope your experience on our campus is a positive one! Prior to you or your group's arrival to campus, questions about your stay can be directed to your conference, program, or group contact. Once you arrive, Summer Hall Staff Management will be able to answer any questions you may have about your stay at the University of Notre Dame.
Group Contacts are representatives of the many groups that stay in the residence halls during the summer months. The group contact holds a strong responsibility in being the primary contact for the group, and representing the group's needs for on-campus housing. If you are a new group contact for a returning group, or are a group contact for a new group, please let us know by emailing firstname.lastname@example.org. The Office of Residential Life is committed to providing safe and hospitable housing accommodations to best meet your program's needs.
Check-In is after 4 p.m. on the date of arrival, with the exception of the first day of summer housing when check in is after 5 p.m.
Check-Out is before 11 a.m. on the date of departure.
Because we are not a hotel operation, we are often unable to accommodate early arriving or late departing guests. Please be sure your group is aware of this policy. It is the group coordinator's responsibility to communicate the above check-in and check-out times to your guests so that their travel plans do not bring them to campus before we can accommodate them.
Housing requests are determined with guidance of the ranked priorities of summer programs determined by the University of Notre Dame, as well as by scheduled necessary maintenance and service projects that must be completed prior to the start of the academic year. This results in a high demand for on-campus housing during the summer months. Housing requests must be submitted through the Summer 2020 Housing Request Form in order to be recognized as an official request. Again, requests will be determined based off of the space available, as well as the ranked priorities with the University.
Here is the general timeline for the Summer Housing Request Process:
We will be accepting requests for On-Campus Housing for summer 2020 beginning on November 1, 2019. All housing requests must be made through the form (which will be included in the email notification) no later than December 1, 2019. No requests will be accepted after this date.
The Office of Residential Life will work in determining preliminary housing assignments based off of the requests submitted, ranked priorities of summer programs, and the necessary maintenance and service projects that will determine capacity of beds in residence halls.
Late December/Early January
Group Contacts will receive notification of the status of their Housing Request for Summer 2020 from the Assistant Director for Summer Housing.
January - February
Housing rates for Summer 2020 will be approved at the Winter Meeting for the Board of Trustees of the University of Notre Dame.
February - April
The Assistant Director for Summer Housing will meet with designated Group Contacts to review Summer Acknowledgments and discuss questions regarding summer housing needs.
Room rates are established annually (generally at the Winter Meeting of the Board of Trustees) by the University. The Office of Residential Life will have official summer room rate information (excluding linen and service rates) around late January/early February for the upcoming summer session. Please contact the Office of Residential Life at email@example.com for information regarding these rates.
Linens and Service
A linen service may be available on a limited basis to groups that pre-qualify for an additional fee per participant. To learn more about linen and service options, please email firstname.lastname@example.org.
All groups take part in the responsibility for the care of the residence hall during their stay on campus. This means groups and participants are financially responsible for any damage as a result of negligence in the residence halls. The following are a sample of some common additional damage charges a group may incur. Questions on how to reduce and/or avoid additional charges can be directed to Residential Life or Summer Hall Staff Management. A list of detailed charges may be obtained from Residential Life. Frequent examples include, but are not limited to:
- Missing/Lost Brass Key (damage charge includes lock replacement)
- Missing/Lost Key Access Card
- Beds not de-bunked
- Furniture removed from the room space
- Damaged appliances
- Excess trash removal
A majority of billing is completed by the Office of Residential Life for Summer Housing. Housing charges are to be processed through the Financial Toolkit. If you are an outside group working with our partners in VenueND, please contact your specialist at VenueND regarding billing and charges for housing and other events pertaining to your group. Questions about housing charges can be directed to email@example.com or 574-631-5878.
Policies for summer participants living on campus can be found here.
The Office of Residential Life oversees the management of chapel spaces in the residence halls during the summer months. Chapel reservations are on a first come, first serve basis to those groups and participants staying within the residence hall. Chapels can be reserved for Mass, prayer service, vespers, or adoration. Groups staying outside of the residence halls will need approval from the Office of Residential Life. For more information, please email firstname.lastname@example.org.
Although we cannot accommodate guests outside of a group's official reservation, you may consider contacting the Sacred Heart Parish Center or the Morris Inn if you need additional housing.
Sacred Heart Parish Center
Sacred Heart Parish Center, located on the north shore of St. Joseph's Lake, is just north of the Main Building. The parish opens rooms on a per bed per night bases throughout the year to visiting guests. This is often a popular option for guests who are looking for an affordable and convenient housing option while visiting campus.
The Morris Inn
A center of Notre Dame hospitality, located directly south of the Main Building, the Morris Inn may be able to accommodate an extended stay at the University.