Room Check Out Process

Room Check Out

Residential Life requires students to meet in-person with hall staff and physically complete a room checklist in Home Under the Dome prior to leaving the hall. Please contact your rector to learn more about signing up for your in-person check out.

Students should remove all personal belongings from their residence hall room prior to their in-person check out time.

At the in-person check out a member of hall staff will verify with the student that:

All university provided furniture is present in the room including: bed frame (including side rails), mattress, desk, desk chair and if applicable, wardrobe.
Bed frame is unlofted.
Personal items and trash are removed.
Room and surfaces are swept clean.
Keys, including mailbox keys, are returned to hall staff.

After inspection by the member of hall staff and at the time of the students departure, students will log-in to Home Under the Dome and complete the move-out checklist.

Penalties

Students who do not complete the check out form in Home Under the Dome will automatically be assessed a $200 penalty fee. Additional penalties may include not meeting with a member of hall staff, disregarding move-out instructions or staying after hall closing. Penalty fees are assessed at the discretion of the rector. Students will be notified of penalty fees through their Notre Dame email account, and can view fees in IRISHPAY. Please see the Office of Student Accounts website for payment policies.

Cost Recovery Fees

Our residence halls are an essential piece to the undergraduate experience. Out of respect for the hall community and future Notre Dame students and guests, we expect rooms be returned to their move-in condition. After check out, residence halls are reviewed by staff for excessive cleaning and damages to the space. In a matter of days after move-out, housekeeping and maintenance crews must clean and prepare the halls for thousands of Reunion and summer program guests. Cost recovery fees are determined in collaboration with these units and contractors and are based on the supplies, resources, and staffing required to complete the appropriate work. Assessment of cost recovery fees is subject to the discretion of Hall Staff and the Office of Residential Life. Students can avoid fees by following the guidelines for room check out and keeping the space free from damage during the academic year. Students will be notified of cost recovery fees through their Notre Dame email account, and can view fees in IRISHPAY. Please see the Office of Student Accounts website for payment policies.

Item Removal	Small Items: $150+ Large Items: $300+	Removal of personal items from student rooms or hallways that require external labor sources. Examples include, but are not limited to: clothing, books, food, and other personal items, couches, refrigerators, futons, personal furniture items.
Furniture Relocation	Minor Items: $75+ Major Items: $150+	Return of university-owned items to student rooms that are designated as part of the room upon student arrival including but not limited to student room furniture, trash and recycling bins, window blinds/screens, or other room fixtures. The assessment for major versus minor relocation expenses will be determined individually based on number and size of items, distance of relocation, and other relevant factors.
Excessive Cleaning	$140+	Cleaning or trash disposal above and beyond typical sweeping and surface cleaning done in student rooms after move out; cleaning that requires multiple staff from Building Services and/or external vendors to complete.
Excessive Damages	Varies	Charges related to damage to student rooms, hallways, furniture, or common areas beyond what is considered normal wear and tear and which was not documented on the student room inspection at the time of move-in.
Key	$100	Charges associated with changing the door lock on student rooms due to any of the following: lost key, failure to return key by the time of check out, or broken key.

Published 2.23.23