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Assistant Rector

Assistant Rectors

The assistant rector (AR) is a graduate student who serves in a residence hall and lives side by side with students. The AR and rector form the Head Staff and together, with the resident assistants, make up the Hall Staff. The AR aids the rector in general administration and works with Hall Staff to ensure a healthy, safe, and nurturing environment for all who reside in the residence halls. ARs generally assist with overseeing programming efforts within a hall community which means presence in your hall on nights that you are not officially on duty. ARs generally assist with providing opportunities for faith worship and enhancing the spiritual life of the hall community. There are two ARs in each Residence Hall and responsibilities are generally shared among Head Staff. 

Assistant Rector Position Description

Although the exact responsibilities of the assistant rector may vary between communities, in every hall, the AR is called to be a professional, minister, educator, and administrator. The role may include but is not limited to:

Professional
The AR is a representative of the University and will be asked to:

  • Attend Hall Staff meetings
  • Contribute to on call duty rotation with Head Staff (nightly duty covered by Head Staff members; usually 2-3 times per week)
  • Participate in University Hall Staff Formation
  • Attend monthly AR development meetings
  • Share on call rotation with Head Staff for University breaks (e.g., Fall Break, Thanksgiving, Spring Break, Easter)
  • Act as an advisor for Hall Council


Minister
The AR is a role model in all aspects of their life including spiritual. Activities may include:

  • Maintaining presence in the community on nights outside duty night
  • Coordinating hall liturgies (e.g., Mass, prayer services, programs designed to enhance spiritual life)
  • Attending Sunday liturgy in community with their residents


Educator
Learning happens outside the classroom and ARs aid in this process by:

  • Challenging disruptive behavior in the community by enforcing all University policies
  • Modeling and living by Universities policies
  • Working closely with students in the community to plan events


Administrator 
Completing paperwork and working with other offices may include:

  • Submitting work orders for repairs or requesting maintenance
  • Completing programming proposals, funding, and evaluations for the community
  • Completing Incident Reports for disruptive behavior for the community or University
  • Reconciling monthly University credit card transactions
  • Assisting with housing processes, such as check in, check out, room picks, etc.

 

Assistant Rector 2024-2025 Application Process


Position description by hall and number of positions needed for each community are listed below. Please know that these are updated weekly until the Meet and Greet in February. Hall communities are as followed:

Men's Halls

Women's Halls

 

Submission Process

Applications for the 2024-2025 academic year will open on Tuesday, January 16 and close on Sunday, February 11.

eRezLife Instructions

New Users: Go to eRezLife and create an account by following the steps below.
Existing eRezLife users, skip to the "Begin Application Process" steps below.

  1. Click on “Create Account”
  2. Input: First, Last Name, NDID or Phone Number, Email address
  3. Click: “Register Account”
  4. Check email for message from eRezlife
  5. Click on link in email
  6. Check email for message from eRezlife with username and password creation link
  7. Click on link in email to create password
  8. Create password
  9. Enter username and password into eRezlife login box

Begin Application Process

  1. Click on “My Job Profile” to complete demographic information (*Note* for first-year graduate students who do not have a GPA to input, please input 0 and go back and edit your profile after receiving your final Fall 2022 GPA.)
  2. Click “Save”
  3. Click on “My Job Profile Questions” to complete demographic information
  4. Click “Save”
  5. Click on “Job Postings”
  6. Click on  the "2024-2025 Assistant Rector" link
  7. Click on “Apply Now” button
  8. Complete and click through the application form by following the arrowed link at the bottom right.
  9. Be sure to complete all 3 sections: “questions” and “supporting docs” and “submit”
  10. Click submit once all the information has been entered

If you have any trouble accessing the application or recommendation form please contact Residential Life at 574-631-5878.  The application will not be available until Tuesday, January 16, 2024. 

Benefits

  • Assistant Rectors contract for each semester. The starting salary for assistant rectors is approximately $7,000 per semester.
  • Room and Board: Assistant rectors are provided with a furnished room and a University meal plan during their semester appointment.
  • Tuition: Assistant rectors are eligible for one 3-hour UNDERGRADUATE course each semester at 90% tuition remission (this benefit is tax-free) – OR - assistant rectors may take one 3-hour GRADUATE course each semester at 100% tuition remission. Under the University’s Educational Assistance Program, designed to meet the requirements of Section 127(b) of the Internal Revenue Code, this benefit is only taxable to the extent the tuition value of the course(s) exceeds $5,250 per calendar year.
  • Parking:  Assistant rectors receive a free parking decal for a designated AR parking space.

Requirements

  • Assistant rectors are generally enrolled as full-time graduate or professional students. With the exception of first-year law students, Notre Dame graduate and professional students who will be enrolled in degree-seeking (masters or doctoral) programs are eligible to apply for the position of assistant rector. However, first-year M.Div. Program participants are considered eligible by exception only and only with the prior approval of the director of the M.Div. Program.
  • Every assistant rector must participate in hall staff formation. Formation programs begin in Spring of the academic year preceding the appointment to assistant rector status. A more extensive formation program is conducted approximately two weeks prior to the start of the Fall semester. In-service training sessions are held throughout the year. Attendance at all formation, training, orientation, and in-service training sessions, as well as regular meetings with the hall staff, is mandatory. More information will be provided upon hiring..
  • If offered a position a federal and state background check will be administered.
  • The Office of Student Affairs regards a graduate or professional student who accepts a position as assistant rector as making a significant commitment that may preclude acceptance of other employment within or outside the University or acceptance of major offices in campus organizations or activities.
    • Applicants may be subject to certain University academic or financial assistance guidelines that impose ceilings on the maximum support that a student may receive or that proscribe employment.
    • Graduate students who receive financial aid beyond tuition assistance in the form of a fellowship or graduate/research assistantship should check with the Graduate School to determine whether they may also hold a position as an assistant rector.
    • Law students need to check with the Law School regarding eligibility to hold the assistant rector position.
    • Students receiving a stipend need to check with their academic program as that might preclude them from being an assistant rector.
  • All applicants should discuss their eligibility for employment with the Graduate School or their academic advisor. Other questions regarding eligibility may be directed to Residential Life at 574-631-5878.

Formation

  • ARs must participate in formation and orientation in the spring preceding their appointment and hall staff formation in August. 
  • Spring Formation: you will have 4, 1 hour sessions to attend in consecutive weeks. You will be assigned a group based on your schedule. We being the week of March 25 (after Spring Break) and conclude week of April 15.
  • August Formation in 2024 is Sunday, August 11- Friday, August 16, 2024. ARs return to campus on Saturday, August 10, 2024. Participation is required for all staff. These dates are subject to change based on the Academic Calendar. ARs can ask for excused absences from formation for up to 8 hours of sessions. For Law Students, we will work closely with the Law School to make arrangements for you to participate in OCIs. The Director of Residential Life for Residential Education, Bre Tornifolio, grants approvals and will work closely with hired ARs. 

Hiring Timeline

Tuesday, January 16:
Applications available online.

Sunday, February 11:
Application deadline. Completed application must be submitted online by 11:59 p.m.

Monday, February 12:

Meet and Greet in Dahnke Ballroom, 7:00-9:00pm

Friday, February 16:
Recommendation deadline.  Three completed recommendations must be submitted online by 11:59 p.m.

Wednesday, February 14- Sunday, March 3:
AR Interviews conducted

Tuesday, March 5:
Offers are extended between 12 p.m. and 1:00 p.m.
Candidates must accept or decline by 5 p.m.

Wednesday, March 6:
Second Rounds Offers are extended between 12 p.m. and 1:00 p.m.
Candidates must accept or decline by 5 p.m.

Candidates need to complete the Background Check information online through HireRight.  Candidates will receive an email from HireRight and need to enter their information within 24 hours of receiving the email.
 
Please call Residential Life, 574-631-5878,  or email residentiallife@nd.edu with any questions.